Notary Services

2BPOSTAL  is your one-stop shop for notarizing important legal documents. Once your documents are notarized, copy and send them where they need to go, saving you time and money.

A Full Time Notary will be on staff in the coming months.

(At this time you need to schedule a appointment to meet with our notary)

What You Should Know About Notarizations

2BPOSTAL is pleased to provide you the services of a notary public. It is important to us that you know we consider notarization to be important and that they should always be performed correctly. Our notary is required to comply with all state notary laws every time a notarial act is performed.

This quick summary is to help you understand what our notary is required to do. Please remember that a notarization performed correctly protects you, our valued customer. Your understanding and cooperation will be sincerely appreciated as our notary serves you.

The notaries of 2BPOSTAL are required to take specific steps every time they notarize a signature.

Before the notary may notarize your signature, you must personally appear before the notary. The notary will require you to sign a Notary Journal, which is the notary's personal record of every notarization he/she performs. The notary will then verify your identity by one of three ways: the notary's personal knowledge of your identity, or the attestation of a credible witness to your identity, or by means of your photo identification card. The notary will then need to identify what your document is. (The contents of your document is your private information which the notary is not permitted to read, unless you give the notary consent.) At this point, the notary will identify what kind of notarial certificate to use. If a certificate is preprinted on your document, the notary must analyze it to be certain it complies with state notary law. It is common and often necessary for notaries to make corrections to notarial certificates. If that is not permissible for any reason, the notary must either use his/her own certificate or refuse to notarize your signature on that document.

If your document does not provide a certificate, the notary will discuss with you which certificate may be most appropriate for your transaction. There are three types of notarial acts to choose from:

Acknowledgements: the notary certifies you, the signer, personally appeared before him/her, that he/she verified your identity, and you acknowledged to the notary that you signed the document. The typical wording of an acknowledgement certificate includes:

“Acknowledged before me by John Doe...”

Jurats: the notary certifies you, the signer, personally appeared before him/her, that he/she verified your identity and then placed you under oath regarding the truthfulness of your document and then watched you sign the document. (If you signed the document prior to coming to the notary, it is totally proper to sign the document again when so instructed.) Typical wording of a jurat certificate includes:

 

“Subscribed and sworn to before me by John Doe...”

 

Copy Certifications: the notary certifies the copy is a complete and true reproduction of the item copied. It may be necessary for the notary to read your document to ensure the copy is complete and accurate.

Some Final Points:

The notarization of your signature has no effect on the document's legality, validity or truthfulness. It is merely a verification of your signature's authenticity.

A notary's certificate must be legible and complete. If there is insufficient room for the notary's signature and seal, the notary will either use his/her own certificate or refuse to perform the notarization.

The notary must be certain you, the signer, are signing the document willingly and freely. He/she must not rely on the word of another, but determine this for himself/herself. The notary will do this by conversing with you and by asking you a couple of questions about your transaction. If he/she is uncertain, he/she cannot notarize for you.

A notarial certificate need not be on the same sheet of paper as you signature. It can be on the reverse side of the page, on another page of your document, or as an attachment to your document. A notarial certificate, by attachment, must include an attribution clause indicating that it was prepared as an attachment to a specific document. If the certificate is separated from the intended document, it is invalid. It need not be stapled, glued or paper-clipped to the document by the notary, as this is up to the signer to decide.